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If you’re like me, email is a huge part of your work life. Are you using these Outlook time-savers?   Managing attachments To add an attachment to an Outlook message, locate your document, left click and hold on the icon. Now drag it into the body of your email message. It’s attached! In this image, I’m dragging a Word document from my Desktop into the body of my email. This works the other way, too. If you receive a message that has an attachment, left click and hold on the attachment and drag the file icon onto your Desktop or into a folder.   Outlook-specificRead More →

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After a longer-than-planned hiatus, I’m back. And hopefully I have some new stuff that will make your teaching life easier! Last May I explained in a post how to use MS Word and Excel to create grade reports. As I was walking across campus this week, I ran into my colleague in Engineering, Rich Bankhead. He had a great idea. He gives his Engineering students a take-home final that includes solving mathematical problems. This quarter, he gave each student their own data. Students aren’t supposed to work with each other on this assignment, but if they do, they at least have to work the problemsRead More →

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One of the most common complaints I hear about PowerPoint is that it is linear; when you run your PowerPoint, you’re locked into running it in the order in which you created it. This is simply not true. “Presenter view” must be the most underused of the most useful PowerPoint features. All you need is a computer that can give you an ‘extended desktop,’ which is almost all laptops and most desktop computers made in the last few years. This is what is displayed through the projector. But this is what I see on my computer monitor: PowerPoint treats the projector as an ‘extended desktop.’Read More →

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A few days ago I was visiting with a colleague in his office.  He was trying to find the most recent version of a particular file.  He had one copy on his computer and one copy on his flashdrive, but he wasn’t sure which was the most recent.  And he didn’t seem convinced that those were the only two copies.  Did he have another copy on a different flashdrive?  Did he have yet another copy on his laptop? Dropbox lets you get rid of your flashdrive and keep all of your files synched.  Make a change to a Word document, and it’s changed everywhere elseRead More →

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Last month I wrote about electronic grading. With regard to saving the assignment files from students I said, “The papers themselves are saved to a ‘Student papers’ folder in ‘My Documents.’ Each file I save is renamed with standard nomenclature: Student last name, assignment, and whether the assignment was turned in late.” Of course what that means is saving each incoming file individually. I now have a better option. EZDetach, a TechHit product. With two mouse clicks, all of the files attached to email messages in a given folder are saved to a My Documents subfolder, and they even have helpful filenames. As I wroteRead More →

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As another academic year gets off the ground I’m shuttling more files around than I did all summer. I have folders, subfolders, and sub-subfolders on my C:\ drive and my college’s M:\ drive. I used to use the M:\ drive both as backup and to hold files not currently in use, like PowerPoints and handouts for courses I hadn’t taught in awhile. About a year ago I copied onto my new laptop my flash drive files that I carried around with me. I put them all in a folder called ‘flash drive files’ with the anticipation that I would sort it out later. I’ve foundRead More →

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I joined Twitter some months ago, and then quickly became one of 60% U.S. Twitterers that Nielsen found didn’t return a month after joining. But now I have to do some rethinking. I’m a member of a social networking group called College 2.0: Higher Education, Online Learning, and Web 2.0. Here is a recent post to a discussion forum where the topic was Twitter (reproduced here with permission of the author). For a long time, I’ve been a big fan of Facebook, and I’ve been thinking about ways I might somehow incorporate Facebook into my classroom (given that I know many of my students useRead More →

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If you’re concerned about the flu virus and you haven’t moved to electronic grading, now might be a good opportunity to start. Managing email. As soon as I get an assignment, I hit reply, type “Got it,” then hit send. This eliminates follow-up emails from students asking, “Did you get my assignment?” In my email program, I keep a folder called “Grade these.” All student assignment emails are moved there so they don’t get lost in my inbox. (SimplyFile makes this easy to do with the click of one button. See this post for more information about SimplyFile.) After I’ve emailed students their graded assignments,Read More →

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Xobni allows me to quickly find email messages, attached files, and contact information for anyone who has ever emailed me. With the large number of students each term as well as various committee responsibilities and other collaborative projects, Xobni has made managing the onslaught of email much easier! For example, when I agree to write a letter of recommendation for a student, I turn to Xobni to call up all previous emails and files exchanged with that student. Within those I often find specific examples I can use in writing the letter. Most of Xobni‘s functionality can be found in its free version. For aRead More →

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Even with a whole host of new technologies out there, for communicating with people at a distance, email remains my lifeline. For work email, I use MS Outlook, as I have for years. I always wished it would work how I wanted it to work. TechHit’s SimplyFile gets me closer. I can file an email message in its appropriate folder with a click of a button (or keyboard shortcut). I can create a task from an email message. I can turn an email message into an appointment in my calendar. I can make a message disappear from my inbox for a designated period of time,Read More →

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