Did you know that when you crop images in MS Word, PowerPoint, etc., the full image is still there? Anyone who has a copy of your file can restore the image back to the original.

This is especially problematic if you frequently crop after doing a print-screen. Do you remember what was in the background that you just cropped? A sensitive email? Student grades? Your credit card information?

Fortunately, you can ask MS Office to delete the cropped areas of your images, but you do have to ask. For each image. In, for example, a Word file, click on the image, select the Format tab, click the “Compress Pictures” icon. In the pop-up window, make sure the “Delete cropped areas of pictures” box is checked. Click Ok.


Why doesn’t MS Office automatically do this? I guess because they want to make it easy for you to restore the image back to the original in case you didn’t like your cropping job. Fair enough. But a warning somewhere that says that the part of your image that you can’t see is really still there in the background would be nice.


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